Annex 1 - Mandatory Conditions
1. No supply of alcohol may be made under this Premises Licence:
a) at a time there is no designated premises supervisor in respect of the premises licence and,
b) at a time when the designated premises supervisor does not hold a personal licence or the personal licence is suspended and,
2. Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
3. (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-
a holographic mark, or
an ultraviolet feature.
4. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
5. For the purposes of the condition set out in paragraph 1-
(a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
(b) “permitted price” is the price found by applying the formula -
P = D + (D x V)
Where -
(i) P is the permitted price;
(ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence -
(i) the holder of the premises licence;
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.
6. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
7. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
8. (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-
games or other activities which require or encourage, or are designed to require or encourage, individuals to-
drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
drink as much alcohol as possible (whether within a time limit or otherwise);
provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
9.The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
10.The responsible person must ensure that-
where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
beer or cider: ½ pint;
gin, rum, vodka or whisky: 25 ml or 35 ml; and
still wine in a glass: 125 ml;
these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
11. Each individual carrying out a security activity must be licensed by the Security Industry Authority.
12. Immediately before each exhibition at the premises of a film passed by the British Board of Film Classification there shall be exhibited on screen for at least five seconds in such a manner as to be easily read by all persons in the auditorium a reproduction of the certificate of the Board or, as regards a trailer advertising a film, of the statement approved by the Board indicating the classification of the film.
13. Where a programme includes a film recommended by the licensing authority as falling into the 12A, 15 or 18 category no person appearing to be under the age of 12 and unaccompanied, or under 15 or 18 as appropriate, shall be admitted to any part of the programme; and the licence holder shall display in a conspicuous position a notice in the following terms:
PERSONS UNDER THE AGE OF [INSERT APPROPRIATE AGE] CANNOT BE ADMITTED TO ANY PART OF THE PROGRAMME.
Where films of different categories form part of the same programme, the notice shall refer to the oldest age restriction. This condition does not apply to members of staff under the relevant age while on-duty provided that the prior written consent of the person's parent or legal guardian has first been obtained.
14. The admission of children to an exhibition of a film where the film classification body or this Council has determined the classification must be restricted in accordance with that classification. The film classification body is the British Board of Film Classification. In this condition children means persons under 18 years of age.
Films must be classified in the following way:
U - Universal. Suitable for audiences aged four years and over.
PG - Parental Guidance. Some scenes may be unsuitable for young children.
12A - Passed only for viewing by persons aged 12 years or older or persons younger than 12 when accompanied by an adult.
15 - Passed only for viewing by persons aged 15 years and over.
18 - Passed only for viewing by persons aged 18 years and over.
Annex 2 - Conditions consistent with the Operating Schedule.
1. Number of permitted events
1.1 The number of events permitted will be as follows:
Year 1 2022 Capacity 700 - 1 weekend
Year 2 2023 Capacity 1000 - 1 weekend
Year 3 2024 Capacity 1500 - 1 weekend
Year 4 2025 Capacity 1500 - 2 weekends (One event being a family orientated event for children and adults).
2. Responsible Authority access
2.1 Any authorised officer of the Responsible Authorities shall have free access to all parts of the licensed site whilst the licence is in force for the purposes of supervising the compliance of the Risk Assessment Proforma and Event.
3. Premises licence holder responsibilities
3.1 The Premises Licence Holder or a nominated person shall be in charge of and remain upon the licensed site whilst the site is being used for licensable activities.
3.2 The Licence Holder shall ensure that the capacity of the site is controlled and does not exceed the figure as agreed with the Responsible Authorities.
3.3 The Licence holder shall ensure that when any events take place all Responsible Authorities are notified no less than 3 calendar months in advance. There shall be a Risk Assessment carried out for each event which must consider all four Licensing Objectives on any potential impact.
4. Event safety co-ordinator
4.1 An Event Safety Co-ordinator will be appointed who shall be of sufficient competence, status and authority effectively to take responsibility for safety at the event and be able to authorise and supervise safety measures.
4.2 The Event Safety Coordinator will ensure that periodic wind speed measurements are taken throughout the event. The results of these measurements are to be recorded and made available to the Licensing Authority.
5. Event managment plan
5.1 The Licence Holder shall ensure an Event Management Plan (EMP) will be produced no less than 3 months prior to the event and will be submitted to all responsible authorities.
5.2 The EMP will be a working document providing details of how the event is to be conducted and how safety issues, identified in the event risk assessment, are to be addressed. The EMP will include an event risk assessment and provide specific details on the following (but not exclusive) areas:
• Health and Safety Responsibilities
• Venue and Site Design
• Staff Training
• CCTV
• Fire Safety
• Major Incident Planning (Emergency planning)
• Communication
• Crowd Management (including steward and security numbers and their roles)
• Management Structures
• Barriers
• Electrical Installations and Lighting
• Food and Alcohol
• Water
• Merchandising and Special Licensing
• Amusements,
• Attractions and Promotional displays
• Sanitary Facilities
• Waste Management
• Sound: Noise and Vibration
• Special Effects, Fireworks and Pyrotechnics
• Camping
• Facilities for People with disabilities
• Medical, Ambulance and First Aid Management
• Information and Welfare
• Children - including Lost Children's Policy
• Performers
• TV and Media
Security
5.3 The Licence holder shall ensure that security staff and door supervisors in accordance with the EMP are on site during any event to prevent public disorder and establish crowd control measures.
6. Security staff
6.1 Sufficient number of security staff and stewards shall be provided in accordance with the current Event Safety Guide (Purple Book), or to any other standards / numbers as agreed with the Responsible Authorities.
6.2 The event Management Plan will contain a Security and Stewarding Plan, including details of the security command structure, the numbers of security and stewarding personnel, their locations, duties and responsibilities, methods of communication, means of identification (including personal identification), briefing arrangements and contingency plans.
6.3 The Security & Stewarding Plan will not be changed without the agreement of the Responsible Authorities.
6.4 A register will be maintained to record all security and steward personnel working on the licensed site. Details recorded in the register will include: the full name of each individual employed, accompanied by their date of birth, home address, employer, their unique personal identification number allocated for the purpose of the event, and registration number held with the SIA (if applicable). The register must also contain records of the date and times during which the individuals commenced and finished duty which a signed acknowledgement by each individual.
6.5 The register will be maintained at the licensed site and be produced for inspection by any authorised officer of the Responsible Authorities.
6.6 The Licence holder will retain the register for a period of 6 months following the event.
7. Drinks
7.1 A selection of soft drinks will be available to buy, along with an ample supply of free drinking water at clearly signed locations.
7.2 The licence holder shall ensure that only polycarbonate/plastic glasses/plastic bottles/cans will be used where alcohol is being served.
7.3 Glass containers will not be taken into the licensed area/s occupied by the public.
7.4 No glass bottles shall be sold or supplied in the licensed area.
7.5 Notices will be prominently displayed at entrance/s to the site which inform customers that glass containers may not be taken into the site.
7.6 Sealed skips will be used for the deposit of glass containers.
8. Incidents/Drugs/Crime
8.1 An incident log must be maintained at the premises, and made immediately available on request to an ‘authorised person’ (as defined by Section 13 of the Licensing Act 2003) or Police, which must record the following:
(a) All crimes reported to the venue.
(b) All ejections of patrons.
(c) Any complaints received.
(d) Any incidents of disorder.
(e) Seizures of drugs or offensive weapons.
(f) Any faults in the CCTV system or searching equipment or scanning equipment.
(g) Any visit by a relevant authority or emergency service.
8.2 Members of the public who commit acts of anti-social behaviour will be removed from the site and prevented from returning. Any such instances will be recorded in the Incident Report Register.
8.3 Any seizure of drugs or offensive weapons shall be recorded in the Incident Report Register and reported to the West Yorkshire Police.
8.4 A suitable receptacle for the safe retention of illegal substances will be provided and arrangements made for the safe disposal of its contents as agreed with West Yorkshire Police.
9. Vehicle Movement
9.1 A fully navigable route for vehicle use avoiding conflict with pedestrian traffic will be provided to all areas for the licensed site.
9.2 Vehicular movement while the public are on the Licensed Site will be limited to those which are essential and will be controlled to ensure safety of the public. The use of ‘golf type’ buggies on the Licensed Site and back stage will be limited to essential use and will controlled to ensure safety of public and staff.
9.3 Where vehicles conflict with pedestrians leaving the arena (ie vehicles travelling from the back stage area) there shall be an agreed vehicle curfew commencing from when pedestrians start leaving the arena until the arena has been cleared.
9.4 During the event of an evacuation of the site there shall be no vehicle movement until the Licence holder is satisfied that all pedestrians have vacated the area.
9.5 Concessions shall be briefed to the effect that vehicle movement within the licensed site is strictly prohibited.
9.6 Any person in charge of a vehicle shall be suitably qualified/trained.
10. Camping
10.1 Where camping is to be provided, the Event Management Plan will contain a Camp Site Plan This should include detailed information of all facilities to be provided in the camp sites subject to the numbers of people camping, including (but not exhaustive):
• Monitoring and control of tents/camper vans;
• Security/Fire Patrols (including contingency plans for calling the Fire Authority);
• Sanitary and washing facilities
• Drinking Water
• Medical provisions
• Catering
• Lighting
• Signage
• CCTV
• Policy on cooking / campfires
The layout of the campsites with all access and egress points, fire patrols, etc will be included on the site plan.
10.2 Grass will be cut if necessary, and all cut grass should be removed from areas used for sleeping accommodation.
10.3 The public will not be admitted to the campsites until such time that the Licence Holder is satisfied that the campsites are safe and suitable for the intended use and all provisions are in place and operative.
10.4 Campsites shall have clearly defined emergency vehicle access lanes. The lanes should be designed to allow emergency vehicles access and egress from a camping area without the vehicle having to turn back on itself.
10.5 Camping must be controlled to ensure that tents do not encroach onto the vehicle lanes. All tents and sleeping accommodation shall be controlled and monitored to ensure that tents etc are adequately spaced having regard to public safety.
10.6 The camp site shall be monitored to ensure that no overcrowding occurs.
10.7 An on site privately organised fire team with off road capability to provide fire cover at all times that the site is open for members of the public shall be provided subject to discussions with fire authority.
10.8 Prior to the admission of the public on the camp site, all systems used for giving warning in the event of fire, and evacuation procedures, shall be tested. Records of such tests will be maintained on the licensed site and produced for inspection by any authorised officer of the Responsible Authorities. The Licence Holder will retain copies of such records and certificates for a period of 6 months following the event.
10.9 Fire points shall be clearly signed and visible.
10.10 Cooking facilities shall be monitored by stewards, any that are out of control shall be extinguished.
10.11 All campers will as part of the Rules & Regulations email sent to all ticket holders be given details the onsite fire precautions, the action to be taken in the case of a fire and safe practice regarding the use of LPG cylinders for cooking and lighting. The email shall also contain a warning that any persons considered to be acting irresponsibly will be ejected from the site.
11. SAG
11.1 The premises licence holder will submit and attend a Safety Advisory Group application process no less than 3 calendar months in advance of any event taking place.
12. Ask for Angela
12.1 All staff shall be trained in the ASK FOR ANGELA scheme. The premises shall display signage making customers aware of the safeguarding procedure as directed by the local police licensing team and from part of the staff training records. The premises accept that this will be subject of mystery shop to establish that ASK FOR ANGELA is being promoted.
12.2 Any incident involving ASK FOR ANGELA (including the mystery shop) will be fully documented in the incident register.
13. Public safety
13.1 Written records of all accidents and safety incidents involving members of the public will be kept in the form of an Incident Report Register. The register will be maintained on the licensed site and produced for inspection by an authorised officer of the Responsible Authorities. The Licence holder will retain the register for a period of 6 months following the event.
13.2 Emergency vehicle access routes to the arena and all parts of the Licensed Site shall be provided to the satisfaction of the Responsible Authorities.
13.3 Emergency vehicle access routes shall be clearly signposted and shall be kept clear of obstructions at all times.
13.4 Lighting will be provided in all key areas of the site to which the public have access inside and outside the site, including emergency and general access/exit routes, passages, corridors and stair cases, toilets, first aid points, car parks, designates pick up points, bus terminals and any campsites.
13.5 Enclosed structures, ie marquees, will be provided with exit sign boxes lit by both primary and emergency lighting.
13.6 A full safety check of the licensed site, including the availability of exit gates and routes for pedestrians and emergency vehicles, will be carried out prior to the admission of the public.
13.7 All staging, ramps, stairs front of house barriers and other structures erected on the Licensed Site in connection with the event will comply with the provisions of the HSE Event Safety Guide, and the relevant safety regulations appertaining to the structure.
14. Temporary structures
14.1 The event Management Plan will contain a schedule of the temporary structures to be installed on site including detailsof the dimensions / loadings, history of use and details of the suppliers / installation arrangements. The locations of all temporary structures will be identified on the site plan.
14.2 All temporary structures shall be suitable and fit for their intended purpose and installed in accordance with the manufacturer’s instructions.
14.3 Completion certificates for all temporary structures will be obtained prior to the admission of the public to the licensed site. Certificates will be maintained on the site for inspection by any authorised officer and retained for a period of 6 months after the event.
15. Concessions
15.1 28 days prior to the event Environmental Health Services shall be provided with a full list of food concession units detailing their names, addresses, type of operation and proposed locations within the licensed site. The licensee or sole franchise holder shall ensure that no other food concessionaires other than those already notified are admitted to the licensed site.
15.2 At the request of an Environmental Health Officer, any food operation not complying with the food hygiene and Health and Safety at Work legislation shall be closed down.
15.3 The provision of and location of all refreshment / concessionaire facilities shall be positioned well away from the stage and not obstruct access to any exit from the Licensed Site.
15.4 All concession units shall remain stationary whilst the public are on the site and shall remain stationary for a minimum of 30 minutes once the public have left the site.
15.5 Concessions will be made aware that the movement of any vehicles, including golf buggies, on the licensed site whilst the public are present is strictly prohibited. Any concessions ignoring this requirement will be rejected from the site.
15.6 No catering vehicles approved to be on the site shall be parked down a slope unless the vehicles have been adequately checked.
15.7 The preparation and serving of hot food and drink will be positioned to prevent the risk of scald and burns to the public.
16. Medical provisions
16.1 Medical provisions calculated on the attendance figures for the event will be supplied in accordance with the current version of the HSE Event Safety Guide (Purple Book, or to any other standards / numbers as agreed with the Responsible Authorities.
16.2 A written procedure for dealing with unwell members of the public will be in place including those who appear to be affected by alcohol or drugs. All relevant staff will be appropriately trained in such procedures.
16.3 The Event Management Plan will contain a written health and safety policy covering all aspects of the safe use of strobes lasers, smoke machines or any other special effects.
16.4 The use of strobes and similar effects shall be displayed on event advertising media (including electronic publicity) and displayed on the event tickets and upon entry to the site. Details of all Lasers to be used during the event must be provided to the Wakefield Council Health and Safety team no later than 28 days prior to the event.
17. Sanitation
17.1 Sufficient sanitary accommodation units, washing facilities and hand wash/sanitation units and drinking water facilities will be placed in suitable locations around the licensed site in accordance with guidance laid out in the current HSE Event Safety Guide.
17.2 The event Management Plan will include a water and sanitation management strategy. This shall contain the following:
• Location, numbers and types of drinking water points.
• Sources of water supply.
• Methods of sterilisation of taps and erected systems prior to use.
• Methods and frequency of ongoing cleaning and sanitising.
• Monitoring of water points throughout the event.
• Drainage of water point areas.
• Water quality sampling regime before and during the event.
• Methods proposed to evidence that the above steps have been taken.
• Location, numbers and types of sanitary accommodation.
• Disabled facilities.
• Male/Female split.
• Washing facilities provided.
• Methods and frequency of emptying, cleaning and monitoring of the sanitation facilities throughout the event.
• Methods and frequency of refilling and monitoring of hand sanitation units.
• Drainage of sanitation areas.
• Methods proposed to evidence that the above steps have been taken.
Once agreed, the contents of the strategy will be followed throughout the event The locations of such facilities will be identified on the site plan.
17.3 Sufficient drinking water points will be placed around the licensed site for the adequate supply of free, potable and wholesome drinking water for visitors throughout the event. Provisions will be made for an alternative supply of drinking water in case of failure of planned sources of drinking water.
18. Noise
18.1 Prominent notices shall be displayed requesting patrons to leave the area quietly.
18.2 The Event Management Plan shall contain a Noise Management Strategy.
18.3 The Strategy shall identify how noise arising from the holding of the event will be effectively controlled so as to prevent public nuisance and show full compliance with licence conditions and with the Code of Practice on Environmental Noise Control at concerts (published by the Noise Control Council ISBN 2900103515). This strategy shall include proposals for dealing with noise from:
• Regulated Entertainment
• Concessions including funfair rides
• Fireworks and other pyrotechnics
• How any overrun will be prevented or controlled.
Once agreed the contents of the strategy shall be followed throughout the event.
18.4 Noise from the licensed site will not exceed 65dBLAeq,15min up to 2300h and 45dBLAeq,15min at the nearest noise sensitive property.
18.5 A noise propagation test shall be undertaken and completed in the morning prior to the start of the music event, or the day before the event.
18.6 Appropriate control limits at the sound mixer position and adjustments to sound amplification equipment will be fixed as a result of testing. The sound system will be configured and operated in a similar manner as intended for the event. The sound source used for the test will be similar in character to the music likely to be produced for any major music event.
18.7 Waste collection, plant and machinery, deliveries and other activities that might generate noise will be located as far as possible from residential properties and other noise-sensitive properties.
18.8 The rating level of noise from plant and machinery will be no higher than 5dB below the lowest background level at the most affected noise sensitive premises during the operation of the plant. Plant and machinery will be regularly serviced and maintained to continue to meet the rating level.
19. Lighting
19.1 All lighting on the site shall be of a suitable intensity and positioning. All lighting on or at the site will be operated in a manner which will not cause a nuisance to nearby properties.
20. Waste
20.1The site will be operated in a manner which will prevent unwanted odours causing a nuisance to persons in the immediate area or nearby properties.
20.2 The site will have an adequate supply of litter bins. Notices requiring customers to use the litter bins will be displayed prominently at the site. Litter bins will be emptied regularly.
21. Children
21.1 No unaccompanied person under the age of 16 years shall be permitted to enter or remain on the premises.
21.2 Children under the age of 16 must be accompanied by an adult.
22. Challenge 25
22.1 Challenge 25 policy will be in place.
Annex 3 - Conditions attached after a hearing by the licensing authority
(None Applicable)
Annex 4 - Plans
See attached plans.