Annex 1 - Mandatory Conditions
1. No supply of alcohol may be made under this Premises Licence:
a) at a time there is no designated premises supervisor in respect of the premises licence and,
b) at a time when the designated premises supervisor does not hold a personal licence or the personal licence is suspended and,
2. Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
3. (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-
a holographic mark, or
an ultraviolet feature.
4. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
5. For the purposes of the condition set out in paragraph 1-
(a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
(b) “permitted price” is the price found by applying the formula -
P = D + (D x V)
Where -
(i) P is the permitted price;
(ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence -
(i) the holder of the premises licence;
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.
6. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
7. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
8. (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-
games or other activities which require or encourage, or are designed to require or encourage, individuals to-
drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
drink as much alcohol as possible (whether within a time limit or otherwise);
provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
9.The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
10.The responsible person must ensure that-
where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
beer or cider: ½ pint;
gin, rum, vodka or whisky: 25 ml or 35 ml; and
still wine in a glass: 125 ml;
these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
11. Each individual carrying out a security activity must be licensed by the Security Industry Authority.
12. Immediately before each exhibition at the premises of a film passed by the British Board of Film Classification there shall be exhibited on screen for at least five seconds in such a manner as to be easily read by all persons in the auditorium a reproduction of the certificate of the Board or, as regards a trailer advertising a film, of the statement approved by the Board indicating the classification of the film.
13. Where a programme includes a film recommended by the licensing authority as falling into the 12A, 15 or 18 category no person appearing to be under the age of 12 and unaccompanied, or under 15 or 18 as appropriate, shall be admitted to any part of the programme; and the licence holder shall display in a conspicuous position a notice in the following terms:
PERSONS UNDER THE AGE OF [INSERT APPROPRIATE AGE] CANNOT BE ADMITTED TO ANY PART OF THE PROGRAMME.
Where films of different categories form part of the same programme, the notice shall refer to the oldest age restriction. This condition does not apply to members of staff under the relevant age while on-duty provided that the prior written consent of the person's parent or legal guardian has first been obtained.
14. The admission of children to an exhibition of a film where the film classification body or this Council has determined the classification must be restricted in accordance with that classification. The film classification body is the British Board of Film Classification. In this condition children means persons under 18 years of age.
Films must be classified in the following way:
U - Universal. Suitable for audiences aged four years and over.
PG - Parental Guidance. Some scenes may be unsuitable for young children.
12A - Passed only for viewing by persons aged 12 years or older or persons younger than 12 when accompanied by an adult.
15 - Passed only for viewing by persons aged 15 years and over.
18 - Passed only for viewing by persons aged 18 years and over.
Annex 2 - Conditions consistent with the Operating Schedule
1. The premises shall install and maintain a CCTV system as per the minimum requirements of the West Yorkshire Police Licensing Department, current Home Office Guidelines and in line with the Information Commissioners Office current CCTV code of practice. The CCTV system shall have sufficient storage capacity to store a minimum of 31 days footage & record images at 7-12 frames per second (FPS).
Advisory Note: The CCTV system must be registered with the Information Commissioners Officer (ICO) to ensure compliance with the Data Protection Act 1998 (DPA).
2. Cameras shall be installed and located, as a minimum, at the following locations; room entrance, bar serving areas, toilet access points and suitable coverage within the function rooms, to enable the capture of images of individuals to a minimum of recognising as defined in the Information Commissioners Office current CCTV code of practice. The CCTV system must be capable of obtaining clear facial recognition images and a clear head and shoulder image of every person entering or leaving the premises.
3. All elements of the CCTV system must be maintained and in good working order and recordings date and time stamped.
4. Staff shall be trained in the operation of the CCTV system to ensure a rapid data retrieval & downloads of footage can be provided to the Police & Local Authority Officer on demand in accordance with the ICO CCTV code of practice 8.2 Disclosure of Images & Data Protection Act.
5. CCTV shall be active during licensable hours and at least one member of staff who is trained in downloading from the system must be on the premises during trading hours.
6. In the event of a failure of the CCTV system for any reason, a record of the failure will be recorded in the premises incident book and immediate steps will be made to rectify the problem.
7. The Designated Premises Supervisor or nominated manager must be at the premises or contactable at all times during licensable hours and an up to date register be maintained on the premises of these contact details.
8. All staff shall receive induction training at the commencement of their employment at the premises, including underage sales & prevention of serving alcohol to drunks training.
9. Training to all staff shall be undertaken on a 6 monthly basis.
10. All staff training shall be recorded and training records maintained and available immediately for inspection by West Yorkshire Police and Local Authority Enforcement Officers upon request.
11. The premises shall adopt a challenge 25 policy providing for proof of age for sales to persons who appear to be below the age of 25.
12. Signs shall be provided within the premises informing customers that sales shall not be made to persons under the age of 18 and that identification may be required.
13. Children under the age of 16 must be accompanied by an adult at any event when the premises is open for the supply of alcohol for consumption at that event.
14. An Incident Report Register shall be maintained and kept on the premises to record all incidents involving: crimes reported to the venue, anti-social behaviour, injury, ejections of patrons from the premises, any incidents of disorder, all seizures of drugs or offensive weapons, any faults in the CCTV system, any refusal of the sale of alcohol & any visit by a relevant authority.
15. The register shall also include the details of any police officer who attend any incident, names and addresses of any witnesses and confirmation as to whether there is CCTV footage of the incident. This register shall be made available for inspection by West Yorkshire Police or Local Authority Enforcement Officers immediately upon request.
16. The register will contain consecutively numbered pages in a bound format and include the date, time and location of the incident, details of the nature of the incident, the names and SIA badge numbers of any door staff involved or to whom the incident was reported to and names of any other staff involved or to whom the incident was reported.
17. The DPS or nominated manager will inspect the incident register on a fortnightly basis to ensure that the document is being maintained correctly. The DPS or nominated manager will sign and date an entry accordingly to verify the above.
18. Approved Contractor Status door supervisors shall be employed at the premises on Fridays, Saturdays and Sundays and shall be on duty at times when the following circumstances arise:- One door supervisor to be working at the premises when capacity at the venue reaches 50 people. A second door supervisor will be working at the premises when the capacity at the venue reaches 100. Thereafter there shall be at least one door supervisor per additional 100 people or part thereof. These are the minimum requirements and the management may deem it necessary to have additional door supervisors as events or circumstances dictate.
19. At all other times the need for door staff will be risk assessed by the Designated Premises Supervisor/Premises Licence holder and employed when deemed necessary.
20. When door staff are employed, the Licence Holder shall maintain a Door Supervisor Record Register, which is to be completed by door staff when they commence and finish duty at all times when SIA Door Supervisors are employed at the premises.
21. The Door Supervisor Record Register must be retained on the premises for a period of at least one year, taken from the date of the last entry and include the following:
Consecutively numbered pages
The registration number and full name of each registered person on duty
The date and time that he/she commenced that period of duty with a signed acknowledgement by that person
The time at which he/she finished duty with a signed acknowledgement by that person
22. Daily record Registers shall be produced for immediate inspection on request by an official of the SIA, Police or Licensing Authority.
23. The DPS or nominated member of staff will attend the local pubwatch meeting.
24. Glass and other sharp objects will be stored and disposed of safely using suitable receptacles. Receptacles will be secured and not accessible to the customers.
25. Before opening to the public, checks will be undertaken to ensure all access to the premises are clear for emergency vehicles.
26. Written records of all accidents and safety incidents involving members of the public will be kept. These will be made available at the request of an authorised officer.
27. First Aid equipment and materials will be available on the premises at all times.
28. All external doors and windows to the room/s where regulated entertainment is being provided shall remain closed during the course of the entertainment, other than for normal access and egress.
29. All external doors (including fire-exit doors and patio doors) to the premises shall not be propped open during the course of the regulated entertainment.
30. No speaker used to relay amplified music, singing and speech provided as part of the regulated entertainment shall be positioned outside the building structure of the premises, nor shall any speaker be positioned internally such that the sound is directed through external doors, windows or other openings in the structure.
31. Prominent, clear notices shall be displayed at all exits requesting customers and staff to respect the needs of local residents and leave the premises and area quietly.
32. The disposal of waste bottles into external receptacles shall not take place between the hours of 23:00 and 07:00.
33. The external refuse and waste bottle receptacles and the surrounding storage area shall be cleansed on a weekly basis.
34. All refuse and waste bottle receptacles shall be kept locked except when waste/bottles is/are being deposited in, or emptied out of the receptacle.
35. All refuse and waste bottle receptacles shall be kept in a secure storage area that is obscured from the view of pedestrians.
36. At the end of business every day/night the pavement to the frontage and sides of the premises shall be cleared of litter and waste and cleansed of any urine, vomit or similar fouling.
Annex 3 - Conditions attached after a hearing by the licensing authority
(None Applicable)
Annex 4 - Plans
See attached plans.