Annex 1 - Mandatory Conditions
1. No supply of alcohol may be made under this Premises Licence:
a) at a time there is no designated premises supervisor in respect of the premises licence and,
b) at a time when the designated premises supervisor does not hold a personal licence or the personal licence is suspended and,
2. Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
3.-(1) The premises licence holder or club premises certificate holder shall ensure that an age verification policy applies to the premises in relation to the sale or supply of alcohol.
(2) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and a holographic mark.
Annex 2 - Conditions consistent with the Operating Schedule
1. The ordering by sale/supply of any alcohol product to anybody under the age of 18 is strictly forbidden.
2. Any person placing an order by telephone or having alcohol delivered to them, will always have to provide some form of acceptable and recognised means of proving their age: REFUSAL TO PROVIDE PROOF OF AGE DETAILS WILL RESULT IN AN ORDER, SALE OR DELIVERY BEING REFUSED.
Orders for sale/supply of alcoholic products.
3. No person under the age of 18 will be employed as a sales assistant who is involved in the operation of this business and has a responsibility for the ordering, sale/supply of alcohol at the licensed premises.
4. Any sale/supply of any alcoholic products will be by telephone, internet, electronic ordering system or order form order only; there will be no public access to the licensed premises to make an order or be sold alcoholic products. This will also include all staff employed at the premise.
5. Payment of alcoholic products will be in a variety of ways BUT will ONLY be at the time of the order, OR at the time of the delivery.
6. Sales assistants taking orders for alcoholic products over the telephone will always ask for the person’s date of birth that is placing the order, if a date of birth cannot be established with the telephone order, then the sales assistant will REFUSE the order outright.
7. All sales assistants who have responsibility for taking orders for the sale/supply of alcoholic products will have regard to the Challenge 25 scheme when invoicing the order for delivery.
8. Sales assistants taking the orders for alcoholic products over the telephone will also REFUSE the order outright to someone who in their opinion is already drunk on the telephone.
9. If a sales assistant refuses any order for EITHER age reasons or drunkenness, the details of the person (where known), their address (where known) and the date and time of the order will be entered in a separate refusal book, to be retained at the licensed premises for inspection at any time by a Police Constable or an authorised officer of the Licensing Authority.
10. Every time an order for any alcoholic product is processed, then an invoice will be produced by sales assistants. Every invoice will contain the following; -
Personal details of the person placing the order which the proprietor thinks appropriate, but which must include the name, full postal address telephone number and the date of birth of that person.
The quantity, description, and price of the alcoholic products ordered.
The date and time that order took place.
The business telephone number used to place the order and where the order was accepted.
How the invoice total was, or will be paid for, by credit/debit card with the order or cash on delivery.
The date and time that the ordered goods were placed on the vehicle at the licensed premises ready for delivery.
The date and time that it is expected that delivery will start from the licensed premises to the address given.
Registration details of vehicle used and the name of the delivery driver or any other person involved in the delivery, and other details as provided by the delivery driver and customer as part of the delivery procedure shown below.
11. The top copy of every invoice shall AT ALL TIMES be retained in a register at the licensed premises for possible inspection at any time by a Police Constable or other authorised officer of the licensing authority.
12. The other two pages of every invoice will be passed on to the driver making delivery of the alcohol order, one page of which will be for the customer when the delivery is completed in accordance with the following procedure.
Dispatch / delivery of alcoholic products previously ordered.
13. Delivery of ANY alcoholic products shall ONLY be dispatched from this address (the licensed premises, NO OTHER).
14. All alcoholic products will be sealed vessels, not opened in any way.
15. All alcoholic products will be supplied packaged and or gift wrapped within a hamper only.
16. Delivery of ANY alcoholic products shall ONLY take place when an order for those products has previously taken place in a manner described before.
17. The Designated Premises Supervisor or a personal licence holder must be at the premises and contactable at all times during business hours and a register will be maintained on the premises of their contact details.
18. No person under the age of 18 will be employed as a driver of a vehicle who is involved in the operation of this business and has responsibility for the delivery of alcoholic products from these licensed premises.
19. All drivers of vehicles or persons involved in the delivery of alcoholic products will follow the following procedure when making a delivery of an order previously made: -
Carry the two copy pages of all invoice orders on the vehicle, containing the information as outlined above in the previous section, throughout the whole delivery.
No other alcoholic products shall be carried on any vehicle by any driver which are not properly invoiced previously at the licensed premises and then duplicated by the invoice copies kept on delivery vehicles and used for the purpose of the delivery.
No further sale /supply of any alcoholic product (including any form of payment) shall take place from any vehicles, either stationary or in transit once they have commenced any journey for the sole purpose of delivering ONLY those alcoholic products previously ordered and dispatched from the licensed premises, properly invoiced and recorded at the licensed premises and on the delivery vehicles.
The driver or person involved in the delivery shall telephone or alert the purchaser by some other means when he arrives outside the address entered on the invoice copies.
If the address is not the same as the one given at the time of ordering, then the delivery will be refused and the complete alcohol order will be returned to the licensed premises where it was dispatched.
If the same person who made the order cannot be identified by the driver or person delivering, and then the delivery will be returned to the licensed premises from where it was dispatched.
Where the purchaser/address can be identified, the driver/person delivering will make sure that the delivery is made to that person only, who will then sign for the delivery on the invoice copies.
ONLY the person identified as the purchaser who made the alcohol order will print and sign his name on the invoice copies, to accept delivery to accept the goods he has ordered -NOBODY ELSE.
The driver/ person delivering the order will then complete the invoice copies by signing and printing his name and the date/time of the delivery signed for by the purchaser.
Drivers or persons involved in the delivery will then give a copy of the signed completed invoice to the customer as proof of purchase.
20. Aside from the ordering, if the driver / person delivering is in any doubt as to the age of that person, then he will ask for proof of age accepting only valid and accredited cards/documents recognised by West Yorkshire Police and West Yorkshire Trading Standards to avoid any sales/supplies to minors.
21. Aside from the ordering, if there is still doubt as to the age of the that person, or if proof of age cannot be produced when asked for, then the delivery will be refused and the complete alcohol order will be returned to the licensed premises from where it was dispatched.
22. All persons involved in the supply and sale of alcohol under the provisions of this licence will always familiarise themselves and adopt the Challenge 25 Scheme.
23. If a delivery is refused under the provisions of this licence, FOR ANY REASON, full details will be recorded in a refusals book which will be kept at the licensed premises and will be available at any time for inspection by West Yorkshire Police or any other appropriate licensing authority.
24. Any driver/person delivering will also refuse to deliver to anybody who in their opinion appears to be drunk at the time of delivery. Such details will also be recorded in the refusals book, and the order will be returned to the licensed premise from where it originated.
25. The completed invoice copy will then be returned to the licensed premises where it shall be filed alongside the original invoice order, both of which shall be retained for inspection at any time by a police constable or authorised officer of the licensing authority.
26. Both the invoice copy and the refusals book for under age persons and drunkenness will be updated by the driver or person involved in the delivery of alcoholic products, AND WILL BE KEPT on the delivery vehicle for possible inspection at any time by a Police Constable or an authorised officer of the licensing authority.
27. Delivery Drivers who deliver the alcoholic products to household addresses will undergo training including, underage sales & delivering alcohol to drunks.
28. Regular training to delivery drivers shall be undertaken on a 6 monthly basis and recorded.
29. Staff training shall be recorded and training records maintained and available immediately for inspection by West Yorkshire Police and Local Authority Enforcement Officers upon request.
30. No members of the public will be allowed on the premises.
Annex 3 - Conditions attached after a hearing by the licensing authority
(None Applicable)
Annex 4 - Plans
See attached plans.